Options – Bookings - Expenses

With this function, automatic expenses can be set for each new reservation in the system.

How to access:

To open the data window, click Setup → Options in the application menu and click the Bookings tab and then the Expenses tab:

Click Add to add a new expense

Click Delete to remove the selected expense

It contains the following information:

Label	Meaning
Category	Category of the expense Select an expense type from the list. These types can be set in Setup → Options → Expenses
Description	Description of the expense This is the expense text that will appear on the expenses report
Price	Cost price of the expense
Vat Inclusive	Indicates if Vat is included or not in the Price
Vat Rate	Indicates the Vat Rate of this expense
Expense date formula	Formula on how the expense date must be calculated Choose a basis date +- a number of days. The basis date can be:             Check in date             Check Out date             Booking date(date that the booking has been entered)
Add on Input New Booking	Must the expense  be added automatically to a new booking or must the system prompt first and ask permission to add the expnse?
Booking Selection	Select if the expense must be added to all new reservations or only for a certain Room or Room Type If Room is selected, then select the room form the list. If Room Type is selected, then select the room type form the list.